Agenda 29th May 2025

COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL

TO BE HELD AT ASHPERTON VILLAGE HALL ON THURSDAY 29th MAY 2025 AT 7.30PM

 

AGENDA

 

  1. To Elect the Chairman of the Council and to sign the Declaration of Acceptance of Office
  2. To Elect the Vice-Chairman of the Council and to sign the Declaration of Acceptance of Office
  3. To Accept any Apologies for Absence and Note the Reason
  4. To Record any Declarations of Interest and Consider any Requests for Dispensations
  5. Councillor Vacancies – To Receive any Nominations for Co-Option for two Councillor Vacancies
  6. To Remind Councillors to Review their Register of Interests held with Herefordshire Council and update if necessary
  7. To Consider Approval of Minutes of Parish Council meetings held 13th March and 16th May 2025
  8. To Receive a Brief Report from Three Crosses Ward Councillor, Mr Jonathan Lester
  9. Planning: NB: no paper copies of applications are available to view at the meeting unless specified

a) To Consider Planning Applications referred for comment: none (to be viewed online prior to the meeting)

               250870 – Upper Poppinger Woodend HR8 2RR           Application for lawful development certificate for existing use or

development for a dwelling. Construction was completed and the house occupied in December 2019.

b) To Receive any Updates on Outstanding applications

c) To Note Details of Decision Notices Received from Hereford Council: as per planning records

  1. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
  2. To Review and Adopt the following Policies for Ashperton Parish Council

          a)Standing Orders b) Code of Conduct c) Financial Regulations d) Donations/Grants Policy e) Assets Register

          f) Risk Assessment Schedule g) Risk Management Policy h) Freedom of Information requests i) Complaints Policy j)  Training &                     Development Policy k) Media Policy l) Social Media Policy m) Communications Policy

           n) Equal Opportunities Policy o) Bullying & Harassment Policy p) Health & Safety Policy q) Co-option Policy

           r) Unacceptable Behaviour Policy s) Discipline & Grievance Policy t) Scheme of Delegation to Parish Clerk

           u) GDPR Data Protection Policy v) GDPR Privacy Policy w) GDPR Privacy Notices

           x) GDPR Data Subject Access Policy y) GDPR Consent Form z) Planning Applications between Meetings Policy

   12. Governance:

a) To Pass a Resolution to sign up to the Civility & Respect Pledge

   13.  Appointments:

a) To Appoint GDPR Data Protection Officer (DPO)

b) To Appoint Footpath Officer(s)

c) To Appoint HALC Eastern Area Representative

d) To Appoint Two Representatives on Ashperton Consolidated Charities

  14. Finance:

a) To Receive 2024/25 End of Year Accounts from Responsible Finance Officer

b)  To Consider the Internal Auditors Report

c) To Approve the Annual Governance Statement for the External Auditor

d) To Approve the Annual Accounting Statements for the External Auditor

e) To Consider Completing the Certificate of Exemption for External Audit of End of Year Accounts

f) To Review the Parish Council Insurance Policy and decide on any alterations required

g) To Consider Online Banking

h) To Note Finance Report and Bank Balances

i) To Consider Payments of Outstanding Accounts

D/Debit – Information Commissioners Office – Annual Data Protection Fee – £47.00

000591: M Hughes – Woodsend Noticeboard – ££640.00

000592: Autela Payroll – Q1 – £102.33

000593: Mrs J Chester – salary as agreed plus expenses Land reg Fee £14.00

000594: SLCC – Annual Membership – £66.00

  1. Highways/Footpaths:

a) To Note any new Highway and Footpath Defects

b) To Receive latest Speed Indicator Device Results

    16. Information Section / Correspondence / Discussion:

a) To Review Information and Outstanding Actions

b) To Discuss Damaged Phonebox

c) To Discuss Donation towards Churchyard Maintenance

17. Reports: To Receive any reports from meetings attended

18. Training: To Note any forthcoming training dates

19. To Raise Items for Next Scheduled Parish Council Meeting (no discussion)

20. To Confirm Date of Scheduled Meetings for the Forthcoming Year               

 Signed:           JLChester               (Clerk to the Parish Council)                     Dated 20th May 2025 

 The press and public are cordially invited to attend the meeting

 

Information Sheet

 

DATES OF SCHEDULED MEETINGS  – (all held at Ashperton Village Hall at 7.30pm unless advised otherwise)

2025 – Thursday 29th May, Thursday 31st July, Thursday 25th September, Thursday 27th November,

2026 –  Thursday 29th January, Thursday 26th March, Thursday 28th May

 

PARISH CLERK UPDATE 

End of Year Accounts completed and internally audited. AGAR forms prepared for external audit

Road defects reported to Locality Steward / Herefordshire Council via website

Website updated

Policies reviewed and updated where necessary

Organisations advised of new.gov website and email address

Pike Cottage Flooding 11158383/ 11168411/ FS-CASE-664608397 Drains FS-CASE- 641780039/11165280

Grit Bin replacement requested from HC/BB FS-CASE-660250383 / 11169970 Container planning breach reported FS- CASE- 660257554

Cost of spare SID batteries obtained – battery £64 external charger £105

 

GENERAL CORRESPONDENCE RECEIVED

Balfour Beatty – Locality briefings *

Balfour Beatty – Herefordshire Road Closure Notices *

Herefordshire Rural Hub – newsletters *

Herefordshire Council – Talk Community updates *

Herefordshire Council – Leaders Newsletter *

HALC – Information Corner & Training Diary *

West Mercia Police – Newsletter *

 

* Circulated to Cllrs.

    OUTSTANDING ACTIONS    –   These are the consolidated actions outstanding after the last meeting:-

Meeting       Minute   Action                  Status                              Comments

Sept 2017        9.2         RE              ongoing          Contact Cricket Club re installation of footpath gate

Jan 2020           6          All                ongoing          All footpaths to be checked and repairs made as required

Sept 2021       10c         All                ongoing          Carry out weekly checks on defibrillator status (Pads expiry date 09/2024

Jan 2023          10d     AH/clerk        ongoing           check timings for village pond tidy up

May 2024        14b       NB                ongoing           Download and analyse SID data and circulate monthly report

 

PLANNING RECORD      

191013 Land to the North of Ashperton Village Hall Ashperton Herefordshire , Application for approval of reserved matters following Outline 152041 (Proposed residential development of 10 dwellings (amendment to original application)) for the approval of Appearance, Landscaping and Scale including details to address conditions 3, 5, 7, 9, 10, 14, 15, 16, 17, 18, 19, 21, 22 & 24)

PC Comment: The Parish Council object to the drainage proposals and the appearance and scale of the dwellings as being totally out of character with the existing properties in the village. They also wish to ensure that the flats/offices above the garages have conditions attached to them so they cannot become separate dwellings. It is also felt that the proposed number of car parking spaces allocated for the dwellings is not adequate. HEREFORDSHIRE COUNCIL DECISION: ON HOLD DUE TO PHOSPHATES

212011 – Little Tuston, Woodend, Herefordshire HR8 2RS Proposed change of use of existing annexe to a separate C3 residential dwelling PC Comment: The Parish Council have no objections HEREFORDSHIRE COUNCIL DECISION: ON HOLD

P222728/N Whitwick Manor Lower Eggleton Ledbury Herefordshire HR8 2UE The erection of and the construction of an anaerobic digestion (AD) plant with associated facilities, including feedstock storage clamps; tanks; lagoons and wetland filtration system; and connection to the national gas grid, together with the installation of photovoltaic panels on buildings, a grain store and dryer and the construction of anew vehicular access to the A417. PC Comment: The Parish Council object on traffic impact on the village grounds HEREFORDSHIRE COUNCIL DECISION

    P250412/F  The Old Bake House HR8 2SA Proposed residential development of 4 new dwellings and associated works.

P C Comment:

     HEREFORDSHIRE COUNCIL DECISION

191013 – Land to the North of Ashperton Village Hall Application for approval of reserved matters following Outline 152041 (Proposed residential development of 10 dwellings (amendment to original application)) for the approval of Appearance, Landscaping and Scale.

      P C Comment:

      HEREFORDSHIRE COUNCIL DECISION

 

 

Ashperton Village Hall Committee Meeting

 

  1. To Discuss further Village Hall Improvements
  2. Repairs

a) Clock    b) Door threshold     c) Repainting        d) Handbasin tap and soap dispenser.

3. To Discuss Electrical Work Quotes

4. To Discuss Access to Village Hall webpage

5. Update to Charity Commissioners list of trustees.

6. Appointment of cleaner

7. Responsibility for checking hall after booking

8. Piano tuning

9. Hire charge review and invoicing hirers.

10. To Receive Report from Social Group Co-Ordinator

11. To Agree to Pay Outstanding Invoices

Heating Solutions – radiator repairs £72.00

D/Debit – EDF Energy –  TBA

 

      Actions

Quotes to be obtained for painting village hall AH

Quotes to be obtained for electrical work

COVID posters to be removed if possible and pictures put back up AH/AS/NB

Examine clock to decide type of repair or replacement AS/NB/Clerk

Item for future agendas Social Group co-ordinator report – Clerk – complete

Hall google account access to be increased to include clerk and chairman AH

 

 

 

Accessibility by WAH