Agenda Thursday 25th September

COUNCILLORS ARE SUMMONED TO ATTEND A MEETING OF THE PARISH COUNCIL

TO BE HELD AT ASHPERTON VILLAGE HALL ON THURSDAY 25th  SEPTEMBER 2025 AT 7.30PM

 

AGENDA

 

  1. To Accept any Apologies for Absence and Note the Reason
  2. To Record any Declarations of Interest and Consider any Requests for Dispensations
  3. Councillor Vacancies – To Receive any Nominations for Co-Option for two Councillor Vacancies
  4. To Consider Approval of Minutes of Parish Council meeting held 24th July 2025
  5. To Receive a Brief Report from Three Crosses Ward Councillor, Mr Jonathan Lester
  6. Planning: NB: no paper copies of applications are available to view at the meeting unless specified

a) To Consider Planning Applications referred for comment: (to be viewed online prior to the meeting)

b) To Note Details of Decision Notices Received from Hereford Council: as per planning records

c) To Discuss Ashperton Parish Neighbourhood Development Plan

   7. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions            cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman

   8. Governance:

a) To Discuss and Adopt IT Policy

b) To Adopt Herefordshire Council Parish Charter

   9. Finance:

a) To Note and Approve Local Government Pay Agreement

b) To Discuss Precept Requirement 2026/2027

c) To Note Finance Report and Bank Balances

d) To Consider Payments of Outstanding Accounts

000599: Autela Payroll – Apr/July – £87.00

000600: J Chester – clerk salary Aug/Sept – as agreed plus expenses

000601: Zurich Insurance – Annual Subscription PC/VH – £718.93

D/Debit: Lloyds Bank – monthly charges – £11.00

e) To Receive Update on Online Banking

10. Highways/Footpaths:

a) To Note any new Highway and Footpath Defects

b) To Receive latest Speed Indicator Device Results

c) To Discuss Herefordshire Council PROW Grant Scheme

d) To Discuss Herefordshire 2025/26 Drainage Grant Scheme

11. Information Section / Correspondence / Discussion:

a) To Review Information and Outstanding Actions

b) To Note Environmental Permit Application – EPR/LP3229LL/A001 HR8 2RS ECD Poultry Limited

12. Reports: To Receive any reports from meetings attended

13. Training: To Note any forthcoming training dates

14. To Raise Items for Next Scheduled Parish Council Meeting (no discussion)

15. To Confirm Date of Next Scheduled Meeting as Thursday 27th November 2025 at 7.30pm               

  Signed:           JLChester               (Clerk to the Parish Council)                     Dated 18th Sept 2025 

 

                                The press and public are cordially invited to attend the meeting

Information Sheet

DATES OF SCHEDULED MEETINGS  – (all held at Ashperton Village Hall at 7.30pm unless advised otherwise)

2025 – Thursday 27th November,

2026 – Thursday 29th January, Thursday 26th March, Thursday 28th May

PARISH CLERK UPDATE 

End of Year Accounts acknowledged by external auditor

Road defects reported to Locality Steward / Herefordshire Council via website

Website updated

Policies reviewed and updated where necessary

VAT claim received from HMRC

SID Spare Cable and Key put in village hall cupboard

GENERAL CORRESPONDENCE RECEIVED

Balfour Beatty – Locality briefings *

Balfour Beatty – Herefordshire Road Closure Notices *

Herefordshire Rural Hub – newsletters *

Herefordshire Council – Talk Community updates *

Herefordshire Council – Leaders Newsletter *

HALC – Information Corner & Training Diary *

West Mercia Police – Newsletter *

* Circulated to Cllrs.

    OUTSTANDING ACTIONS    –   These are the consolidated actions outstanding after the last meeting:-

Meeting       Minute   Action                  Status                              Comments

Sept 2021       10c         All                ongoing          Carry out weekly checks on defibrillator status (Pads expiry date 03/2027

Jan 2023          10d     AH/clerk        complete         check timings for village pond tidy up

May 2024        14b       NB                ongoing           Download and analyse SID data and circulate monthly report

PLANNING RECORD      

212011 – Little Tuston, Woodend, Herefordshire HR8 2RS Proposed change of use of existing annexe to a separate C3 residential dwelling PC Comment: The Parish Council have no objections HEREFORDSHIRE COUNCIL DECISION: WITHDRAWN

P222728/N Whitwick Manor Lower Eggleton Ledbury Herefordshire HR8 2UE The erection of and the construction of an anaerobic digestion (AD) plant with associated facilities, including feedstock storage clamps; tanks; lagoons and wetland filtration system; and connection to the national gas grid, together with the installation of photovoltaic panels on buildings, a grain store and dryer and the construction of anew vehicular access to the A417. PC Comment: The Parish Council object on traffic impact on the village grounds HEREFORDSHIRE COUNCIL DECISION

P250412/F  The Old Bake House, Ashperton HR8 2SA Proposed residential development of 4 new dwellings and associated works.            PC Comment: Cllr Hammond tabled a suggested draft of an objection taking into account all of the relevant points raised at the public meeting on Thursday 8 May 2025. There followed detailed discussion on the draft, taking each objection in turn. Councillors Stevens and Brooking raised a number of queries and proposals for minor amendments. The Councillors present unanimously approved that the draft be amended as agreed and submitted to Herefordshire Council as the official response to the consultation. See appendix 1 attached to May 16th minutes for full details HEREFORDSHIRE COUNCIL DECISION

191013 Planning re-consultation – Land to the North of Ashperton Village Hall. Application for approval of reserved matters following Outline 152041 (Proposed residential development of 10 dwellings (amendment to original application)) for the approval of Appearance, Landscaping and Scale. PC Discussion: Cllr Hammond explained that Herefordshire Council had accepted that the reserved matters application as originally submitted could not be determined as it was at variance with the Planning Practice Guidance. However, the guidance does provide for the applicant to propose additional or amended drawings which can be accepted at the Council’s discretion. The applicant had proposed amended drawings ‘to deal with procedural problems’ and the Council had accepted them, deciding that additional consultation was required. Cllr Hammond then explained why he was convinced that, notwithstanding the revised details, the reserved matters application cannot be determined. He tabled a draft response to the case officer explaining why, point by point, the revised application conflicted with the requirements of Planning Practice Guidance and cannot be determined. Councillors present unanimously agreed that the response should be sent to the case officer. It was also noted that Councillor Hammond will send the same information to Ward Councillor Lester in his own name. PC Comment: Cllr Hammond then tabled a draft response on the appearance and scale proposals, also repeating why the appearance is not a reserved matter nor is drainage. The draft response merely repeated concerns and objections previously raised by the Parish Council and others. It was agreed by councillors present that the response should be submitted to Herefordshire Council. See appendix 2 of May 16th Minutes for details HEREFORDSHIRE COUNCIL DECISION: Refused 3.9.25

250113 Church Lane Cottage Ashperrton HR8 2RZ Proposed replacement of all the existing modern timber casement windows with heritage powder coated, steel look, aluminium windows P C Comment: The Parish Council have no objections HEREFORDSHIRE COUNCIL DECISION Withdrawn 9.9.25

250715 Tunnel Cottage, Ashperton, HR8 2SB Proposed single storey extension on rear elevation with pitched tile roof P C Comment: The Parish Council have no objections HEREFORDSHIRE COUNCIL DECISION GRANTED 25.4.25

250870 – Upper Poppinger Woodend HR8 2RR Application for lawful development certificate for existing use or development for a dwelling. Construction was completed and the house occupied in December 2019. PC Comment: The parish council believe that Herefordshire Council would need much more evidence of continuous occupation as a separate dwelling; who was living in the other dwellings and what are they etc. before being able to comment and make decision on this application  HEREFORDSHIRE COUNCIL DECISION Refused 6.8.25

251856 – Spring Grove Farm, Ashperton, HR8 2RS Proposed erection of a flat roof dormer P C Comment: The Parish Council have no objections HEREFORDSHIRE COUNCIL DECISION: Refused 18.8.25

251550 – Tuston Farm House Ashperton HR8 2RT Proposal  Application for prior notification of agricultural or forestry development – proposed building. P C Comment: ADVICE ONLY The Parish Council not asked for comments  HEREFORDSHIRE COUNCIL DECISION Prior Approval not required

P242698/U – Nine Oaks Ashperton HR8 2RU Application for a Lawful Development Certificate for the siting of one caravan for primary domestic use and once for ancillary use. P C Comment: The Parish Council support this application HEREFORDSHIRE COUNCIL DECISION Granted 20.8.25

 Ashperton Village Hall Committee Meeting

  1. To Discuss further Village Hall Improvements
  2. To Receive Update on Repairs

a) Clock

b) Door threshold

c) Repainting

d) Piano Tuning

  1. To Agree to pay upfront for purchase of paint for village hall
  1. To Review Hall Booking System
  1. To Discuss Parking around the War Memorial
  1. To Discuss Village Hall Trustees
  1. To Receive Update on Appointment of Cleaner and Checking of Hall after Booking
  1. To Receive Report from Social Group Co-Ordinator
  1. To Agree to Pay Outstanding Invoices

000622 Simon Perbedy – Piano Tuning – £140.00

000623 Flogas – £43.75

Direct Debit EDF – July £40.90 Aug £37.23

 Actions

Quotes to be obtained for painting village hall – complete

Quotes to be obtained for electrical work – complete

COVID posters to be removed if possible and pictures put back up AH/AS/NB

Clock repair costs to be obtained  – complete and clock repaired

Item for future agendas Social Group co-ordinator report – Clerk – complete

Hall google account access to be increased to include clerk and chairman AH – complete

Charity Commission page to be updated clerk – ongoing

Advert for cleaner to be put in Hop Church News clerk

Quote for piano tuning to be obtained – c0mpleted and piano tuned

Hall booking form to be updated and sent to clerk AH

Website to be updated clerk

Contact regular hirers clerk – complete

 

Accessibility by WAH